The 5 Best Employee Training Tracking Software

How do you know if your training programs are having an impact? Without tracking progress and results, it’s mostly guesswork — and that can get expensive fast. In fact, companies with strong training programs earn 218% more per employee than those without one.

Still, lots of businesses run great training but never measure if it’s providing results. The outcome? Wasted budgets, unfilled skill gaps, and missed chances to grow your team — and your profits.

This is where employee training tracking software comes in. You can monitor learning, evaluate performance, and ensure compliance — all while simplifying your workflows. In this article, we’ll introduce five training tracking tools that make it easier to turn data into action and support employee development.

• iSpring Learn
• Docebo
• LearnUpon
• Litmos
• 360Learning

Key Features to Look for in a Training Tracking Software Solution

Quality training tracking software should enable companies to monitor and assess employee training courses and programs. To make this process comprehensive yet simple, make sure the learning management systems you’re considering offer these essential capabilities:

Must-have features

These are non-negotiable and will separate a helpful tool from one that’s just another platform adding to your admin headaches.

Progress tracking and reporting

At the core, your training tracking software should show who’s completed what, how they performed, and where they might be struggling. Look for customizable reports and dashboards that give you quick, clear insights into training data.

“The best training reports need to be compiled in visual dashboards. Most solutions do this but not for custom data, the system that can read LnD custom reports wins. Systems have to be able to do more than just output a CSV file.”

Alexander Salas

Certified T&D professional, technical trainer, and ID

Automated assignments and reminders

Manually enrolling people in courses or chasing after them to confirm completion wastes managers’ time. Your employee training management system should automatically assign training and send smart reminders based on user roles, deadlines, or compliance requirements. Report generation should also be automated.

Certification and compliance tracking

This is especially important for compliance training in regulated industries like manufacturing and automotive. The software you choose should track certifications, expiration dates, and renewal timelines — ideally providing alerts to keep everything up to date.

Integrations with your existing tools

See if your training tracker will play nice with your HRIS, CRM, productivity tools, and other business platforms. Integrations keep data flowing smoothly and help avoid double entry, which also wastes precious time.

User-friendly interface

If your training effectiveness tracker has a clunky or confusing UI, no one will use it. Look for intuitive navigation for both admins and learners.

Also read: LMS Implementation — A 10-Step Plan for Success

Optional (but nice-to-have) features

These features will be a great addition for organizations looking to add some spark, depth, or strategy to their existing training flow with the help of training management systems.

Mobile access

Nothing is more useful than a mobile LMS for teams on the go. A mobile-friendly interface (or an app) makes learning and progress tracking more flexible and accessible, especially for off-the-desk employees.

Skills and competency mapping

Some training management system software helps you map training progress and tie it directly to skill development, so you can see how learning impacts performance and role-readiness. This is a great extra feature to pay attention to.

Survey and feedback tools

Being able to collect learner feedback right on the platform helps fine-tune your programs faster and understand what’s resonating — and what’s not.

A centralized knowledge base

A built-in internal knowledge base can give employees on-demand access to policies, tutorials, and reference materials. It reduces the load on HR staff and IT support agents and improves overall productivity.

Comparison of Training Tracking and Management Software

Here’s a concise comparison table to give you a quick overview of the five training tracking tools on our list. To get a detailed analysis of each training record management system, scroll down to the subsequent sections.

Feature	iSpring Learn	Docebo	LearnUpon	Litmos	360Learning
Progress tracking	Real-time dashboards for individuals and groups	Granular tracking by user, course, and team	Tracks by learner, team, and portal	Clean UI, clear learner status, and overdue tracking	Strong engagement tracking, timeline view
Certification tracking	Auto-certificates, compliance reports	Advanced certification rules and alerts	Rule-based course assignment and tracking	Certification management with expiration alerts	Light certification support, not compliance-focused
Reporting depth	Great basics, more advanced reports	Robust, customizable reports	Pre-built dashboards, less filtering flexibility	Good for core stats, limited deep filtering	Strong engagement metrics, limited compliance data
Automation for tracking	Assignments and reminders	Fully automated workflows and notifications	Rule-based automation across portals	Auto-reminders and learning paths	AI suggestions and learner feedback loops
Role-based insights	Reports by department/role	Filterable by job role, manager view	Admins and managers get relevant dashboards	Role-based progress views	Collaborative feedback by role and team
Audit and compliance readiness	Covers the basics for audits	Enterprise-ready compliance tools	Reliable audit logs per portal	Trusted in compliance-heavy sectors	Not ideal for regulated industries
Mobile tracking	Full mobile tracking and offline mode	Mobile-optimized tracking	Learner activity tracked on mobile devices	Mobile-first reporting tools	Mobile-compatible engagement analytics

The 5 Best Employee Training Tracking Software Picks for 2025

Now let’s take a closer look at each of the five tools and see what makes each one stand out in terms of different team needs, goals, and learning environments.

1. iSpring Learn — The Best All-in-One Training Solution

iSpring Learn is an intuitive web-based LMS for online employee training and assessment. It provides L&D and HR managers with an intuitive training tracker — a dashboard to monitor team or individual progress. Decision-makers and team leaders can easily analyze key training metrics and conduct 360-degree reviews to evaluate employees’ soft skills.

Users and reviewers love iSpring Learn because this LMS is all about simplicity without sacrificing depth. It’s built to help teams roll out training quickly while still getting detailed insights into progress, completion, and knowledge retention. Reports are easy to analyze, customize, and even complete.

Key features and benefits

• Real-time progress tracking. iSpring Learn lets you monitor how each employee is doing, so you can spot who needs extra help before it becomes a performance issue. Key metrics include progress and course completion rates, quiz scores with attempt details and answer breakdowns, department and group performance comparisons, and certificates and compliance tracking. The LMS automatically sends training reminders, checks learners’ tests, and analyzes their progress, streamlining many tasks and the overall training process — a great time-saver for managers and HR staff.
• Completion reports and analytics. Detailed data helps you prove training ROI to stakeholders and identify what works best in your current training initiatives.
• Mobile access with offline mode. iSpring’s native mobile app ensures that learners can complete training anytime, even without Wi-Fi. I love this capability because it makes deskless employees’ lives so much easier, and they feel as involved in training as office workers.
• Integration with iSpring Suite. iSpring Learn stands out with its integrated authoring tool, iSpring Suite, which allows anyone to create interactive training modules with advanced assessments, video lectures, and role-plays, surpassing basic course-building tools.

• An internal knowledge base. The LMS also offers a convenient, intuitive knowledge repository where employees can instantly find answers to their questions, key training materials and records, and extra resources.

The platform also features social learning tools, such as discussion sections, private messaging, and customized birthday announcements, to foster a sense of community and team spirit.

Also read → A Supervisor Dashboard: Track Learner Progress with iSpring Learn

Why it stands out

The best thing about iSpring Learn is its super intuitive interface. You don’t need an IT degree to set it up or run reports. The platform gives you a great balance of simplicity and comprehensive features. And even if you do have a question, iSpring’s stellar tech support is available 24/7.

Reports are also very easy to understand, process, export, and present to stakeholders. The smart system of filters enables you to extract precisely the data you need and share it instantly with decision-makers.

Best suited for

iSpring Learn is the perfect training tracking software for small to mid-sized companies that want to deploy and manage training programs quickly and easily.

Limitations

• Creating highly customized reports may require manual workarounds, such as exporting data to Excel for further analysis.
• Some users would also like to see more advanced data visualization options to interpret training outcomes faster and improve training operations.
• Platform customization options are quite limited compared to some of the other platforms on the list.

Pricing and accessibility

iSpring Learn offers two subscription tiers: Start and Business. The Start tier includes essential online training tracking software features, while the Business tier adds exclusive capabilities. Both tiers use an active-user pricing strategy, charging only for users who log in at least once per month. It starts at $2.99/user/month (for 50 users), and the prices diminish as the number of users increases.

Another huge advantage of this LMS is that a free trial is available. You can access the platform and its full feature set for 30 days, see if it’s the right fit, and make your decision without making a financial commitment.

2. Docebo — Ideal for Enterprise-Scale Training Management

Docebo is a versatile and scalable cloud-based training tracking software for enterprises that’s known for its advanced training tracking capabilities. It offers a comprehensive dashboard to monitor learner progress, training completion, assessment scores, and employee engagement levels. The LMS provides valuable insights for training managers and can help optimize the entire training process.

Docebo prides itself in its AI-powered capabilities designed for companies with more complex training needs. Its particular strengths are automation of manual processes, personalization, and handling large user groups.

Key features and benefits

• AI-driven learning paths. The platform automatically adapts content to each learner’s needs, so your team gets relevant training without wasting time or investing extra resources in planning individual upskilling plans.
• Automated tracking and workflows. Docebo’s reporting capabilities are really solid. This helps cut down admin time by assigning courses, setting deadlines, and sending reminders without manual input.
• Granular reporting and compliance tracking. This gives L&D teams comprehensive visibility into who’s certified, who’s overdue, and where gaps exist — perfect for audits or highly regulated industries.
• Gamified dashboards and leaderboards. Gamification makes tracking progress more engaging and motivating for learners.

Why it stands out

The automation and AI features in Docebo serve to substantially reduce manual overhead, especially at scale. It’s built for enterprise complexity and spot-on compliance management.

Best suited for

Docebo is a good choice for large businesses or enterprises with large teams and layered training requirements.

Limitations

• Docebo is not the most beginner-friendly LMS. Setup and customization take quite a lot of time. Inexperienced LMS users may simply get lost in complex reporting options and advanced features.
• Moreover, pricing is on the higher side, so many organizations may find that it doesn’t fit their budget constraints.
• The platform doesn’t provide a straightforward free trial. You can contact sales and request one, but you’ll likely be pushed toward a demo instead.

Pricing and accessibility

Pricing is only available upon request — not the most transparent approach from the vendor.

Docebo’s pricing structure depends on the number of learners, required features, and services included. According to FindAnLMS, annual costs range from around $2,000 to over $500,000, which makes it a really pricey option.

3. LearnUpon — A Versatile Training Tracker for Internal and External Programs

LearnUpon is a versatile tool for both internal and external training boasting a clean, user-friendly interface that requires minimal onboarding. It is built for managing training across different groups — employees, customers, and partners — all in one place.

Key features and benefits

• Multi-portal support. This training tracking software lets you serve different learner groups from a single account — which is great for companies that train more than just their internal teams.
• Built-in reporting dashboards. Visualized reports within each dashboard make it easy to track progress across teams, departments, or clients without pulling data manually.
• Automation. You can lessen repetitive tasks by auto-assigning training courses and certifications with timely reminders and notifications.
• Custom branding for each portal. White labeling keeps training looking polished and on-brand, no matter who it’s for. Not all training providers can boast this degree of customization.

Why it stands out

It’s clean, reliable, and incredibly organized. You can manage multiple audiences without losing your mind. Reporting dashboards allow you to slice and filter data by learner groups, departments, or course types, without exporting anything. When compared to competitors, LearnUpon makes it much easier to keep a clear overview of complex training setups in one place.

Best suited for

LearnUpon will be a solid option for mid-sized and large organizations that are training both internal and external users.

Limitations

• Some features (like advanced reporting) sit behind higher-tier plans.
• LearnUpon offers limited native integrations compared to other LMS platforms, which makes it more difficult to manage training programs seamlessly.
• No AI-based personalization or adaptive learning features, which may matter for companies seeking more dynamic learning paths for their training courses.
• ​Like Docebo, LearnUpon doesn’t offer a standard free trial that allows immediate, hands-on access to its platform. Instead, you’ll be encouraged to schedule a personalized demo with a LearnUpon sales rep.

Pricing and accessibility

A LearnUpon Basic plan costs $600+ a month for up to 50 users, with exact prices available only from a sales manager. Upgrading increases user capacity and features. For ~$1,100 a month, you get two learning portals, blended learning, gamification, assignments, and eCommerce features. An advanced plan ($1,870+) adds integrations, Single Sign-On (SSO), and supports more users.

4. Litmos — Best for Large-Scale Real-Time Training

Litmos is cloud-based employee training tracking software designed for real-time employee training for thousands of learners. It’s user-friendly with an intuitive interface and an appealing design. The platform also features Litmos Heroes — a repository that offers over 15,000 ready-to-use learning resources in short video formats (5 to 20 minutes) to keep learners engaged. You can easily combine instructor-led training with ready-made training materials.

Litmos is clearly built for speed and simplicity, but it still offers enough depth to support compliance-heavy or fast-scaling environments.

Key features and benefits

• Pre-built course library. It gives you instant access to professional training content, so you can roll out internal training programs without building everything from scratch.
• Automated compliance tracking. Litmos makes it easy to keep tabs on certifications and expiration dates, which makes audits way less stressful.
• Litmos AI. This training management tool uses AI to assign relevant training, simplify assessments, and streamline learner workflows — a great way to reduce admins’ manual workload and improve learner engagement.
• Role-based dashboards. Managers can track their team’s progress across the board without requiring help from the L&D team.

Why it stands out

Litmos is simple, but not basic. This employee training software balances speed with structure really well. The built-in reporting capabilities give you a clear view of course completions, overdue learners, and compliance status without having to fiddle with too many filters or exports. Compared to other platforms, Litmos hits a sweet spot where setup is minimal, but you still get meaningful training insights from day one.

Best suited for

This training management system is best suited for SMBs and mid-sized companies that need to deploy compliance or onboarding training fast — especially those without a large L&D team to manage setup and maintenance.

Limitations

• Limited flexibility in customizing learning paths or deep integrations.
• Reporting is solid for standard use cases but lacks advanced filtering or cross-course comparison.
• There’s also limited support for social or collaborative learning features as compared to more modern platforms.
• Pricing is not transparent and may require negotiation.

Pricing and accessibility

You can request custom pricing. A 14-day free trial is available, so you can try the tool before you commit. According to user reviews, approximate costs are $6 per user for 150–500 users and $4 per user for 500–1,000 users. Companies with fewer than 150 users must choose the plan with the course library at $15 per user. Custom plans are available for companies with more than 1,000 learners.

5. 360Learning — A Collaborative Learning Platform with Advanced Content Curation

360Learning is a robust employee training management software system focused on collaborative learning. Unlike traditional LMS platforms, this one feels more like a shared workspace where everyone can contribute, learn, and grow together. It’s clearly built for companies where subject-matter experts play an active role in knowledge sharing.

As a learning experience platform (LXP), it excels in content creation and curation — you can take advantage of tailored training content and AI-driven course suggestions based on learners’ skills and career goals. Its skills mapping features include tags and skill insight dashboards, aiding individualized learning and strategic workforce planning.

Key features and benefits

• Collaborative course authoring. Any SME can build and update training content directly — perfect for fast-moving teams where formal instructional design isn’t always realistic.
• In-course feedback and forums. Learners can comment on slides, ask questions, and rate courses, thus helping course creators iterate quickly and improve relevance.
• Engagement-based analytics. Rather than just tracking completions, you can see how learners interact with the content: where they pause, skip, or leave feedback.
• AI-powered recommendations. The LMS automatically suggests relevant courses based on user behavior, which cuts down on time spent hunting for content and boosts engagement.

Why it stands out

This employee training management software rethinks what an LMS can be. It’s a platform for real-time learning collaboration that empowers employees to teach as well as learn, which is ideal for fast-scaling companies, where knowledge needs to flow quickly and broadly. The feedback system alone makes it easier to keep training agile and continuously improving.

Best suited for

It’s a good choice for growth-stage companies, especially in tech, retail, or consulting — anywhere knowledge needs to be captured quickly and shared broadly. It’s also great for organizations shifting toward peer-led learning models.

Limitations

• Not ideal for compliance-heavy environments or industries that need extensive certification tracking.
• Reporting is insightful but leans more toward engagement metrics than formal learning outcomes.
• Some users may find the interface a little ‘noisy’ if they’re used to more minimalist UIs.

Pricing and accessibility

360Learning has custom pricing, so it’s not publicly available on their website. A free trial or guided demo is available upon request, so you’ll need to contact sales to get the detailed conditions of the trial.

360Learning offers Team and Business pricing plans. The Team plan costs around $8 per user per month for up to 100 users. Business plan pricing is available from a sales manager only.

Benefits of Training Tracking Software

A training tracking program helps organizations manage learning programs more effectively and ensure better business outcomes. Here are the key advantages it provides:

• Enhances compliance. 60% of organizations experience a data breach at some point due to a third-party vendor’s lack of compliance, highlighting the importance of rigorous compliance tracking. Training trackers help your organization stay audit-ready by flagging overdue learners and auto-notifying both employees and external parties before compliance deadlines hit.
• Improves training effectiveness. With clear data on completion rates, quiz scores, and time spent per course, you can quickly see what’s working for your trainees. This helps you fine-tune content for better learning outcomes.
• Cuts admin time by half (or more). Automated assignments, reminders, and progress dashboards mean L&D teams spend less time managing spreadsheets and more time improving strategy.
• Optimizes resources. 53% of HR managers say their workforce faces a skills gap, emphasizing the need for targeted training initiatives. Tracking helps you identify top performers, skill gaps, and underused resources with metrics like course engagement, learner satisfaction scores, and knowledge retention rates. That way, you can focus your efforts where they’ll actually move the needle.
• Drives employee engagement. When people can see their progress and get timely feedback, they’re more likely to stay motivated. Gamified dashboards, certificates, and learning paths help reinforce that sense of growth and achievement.

How to Choose the Right Employee Training Tracking Software

Not all training tracking tools are created equal. The best training management software for your team depends on your specific goals, challenges, and workflows. Here’s a short checklist to help guide your decision:

• Start with your tracking goals. Do you need to track compliance, measure knowledge retention, or monitor engagement? Define your top 2–3 priorities before shopping around.
• Check the depth of reporting tools. Look for platforms that give you access to completion rates, assessment scores, overdue learners, and certification timelines — without needing to export data to Excel.
• Make sure it scales with your team. If you plan to grow, choose a solution that can handle increasing numbers of users, departments, or even external audiences, like partners and customers.
• Evaluate automation features. Auto-enrollments, smart reminders, and progress alerts can save your L&D team some serious amounts of time — especially if you’re training hundreds of employees.
• Prioritize user experience for admins and learners alike. A clean, intuitive interface means fewer headaches during setup and better adoption rates across the team.
• Ask about mobile accessibility. If your workforce is hybrid or on-the-go, make sure the tool offers mobile-friendly dashboards and offline learning support.
• Consider integration needs. Think about your current tech stack (HRIS, CRM, Slack, etc.). The best tracking software should fit into your ecosystem smoothly and not add another silo.
• Review industry-specific features. If you’re in a regulated industry (like healthcare, finance, or manufacturing), look for robust compliance and audit-ready reporting capabilities.
• Request a live demo or trial access. Hands-on time with the tool will tell you more than a features list ever could. Get a feel for how data is tracked and visualized.

Conclusion

Choosing the best employee training tracking software can be challenging. Each tool has its unique features, services, and pricing plans. The best way to find the most effective training tracking platform is to explore these options through free trials or live demos. This hands-on experience helps you assess how well each training record management system meets your specific needs.

For a solution that combines intuitive design, robust training tracking functionality, and excellent content authoring capabilities, consider the iSpring Learn LMS. Book a free demo or start a 30-day free trial to see how it can transform your training approach.

FAQ 

Here are answers to common questions about using a training tracking system for employee training.

What is employee training tracking software?

Employee training tracking software is also known as a learning management system (LMS), a training management system, or employee training records software.

Employee training software functions like an online university. It enables you to develop and upload courses and training programs, assign them to team members, and manage certifications. And it serves as employee training tracker software, monitoring employee performance and assessing outcomes. It automates the most laborious tasks, like grading, statistical analysis, and professional development reports.

No matter what your goal is — training compliance, employee onboarding, upskilling your teams, or certifying your staff — software for tracking employee training is designed to help you with it.

How can I measure employee training effectiveness?

Adopt a training program evaluation model like the Kirkpatrick Model or the Learning-Transfer Evaluation Model. Use specific metrics provided by your employee training record software to consistently monitor and improve training effectiveness. Explore all approaches to training program evaluation.

What is the best way to track training?

An LMS or some similar training records management software is the most effective and convenient software to track employee training. It offers robust reporting capabilities by collecting and processing employee training records into detailed reports automatically. This allows you to monitor progress and performance efficiently.

With an LMS, you can:

• Monitor how trainees interact with content.
• Track test scores, attempts, and time spent.
• Review participation in both offline and online sessions.

Modern employee training tracking software includes visual dashboards for quick overviews and filters for easy navigation, helping a training manager to stay informed and make timely decisions.