How to embed a PowerPoint in another PowerPoint presentation

August 2nd, 2013

If you have to deal with presentations a lot, you might have already come across a situation where you needed to embed one PowerPoint in another. There are a couple of ways you can insert one presentation into another: either using PowerPoint itself or with the iSpring Pro add-in.

1. Embedding with iSpring Pro

The convenient way to demonstrate one presentation within another is to actually embed not the original file but an accurate Flash replica.

Embedding PowerPoint in another PowerPoint presentation

Embedding a PowerPoint file with iSpring Pro will take you just 2 simple steps. They are:

  1. Convert the presentation you want to embed into another presentation to the Flash format with iSpring Pro: iSpring tab > Publish > Publish. Feel free to download iSpring Pro trial.
  2. Insert the newly-generated Flash file into the second PowerPoint presentation using the Insert Flash feature on the iSpring toolbar. Please note that the inserted Flash movie plays in the SlideShow mode in PowerPoint.
  3. Optionally, you can convert your PowerPoint with the inserted presentation to Flash or HTML5. It will allow you to easily deliver the presentation online or by email.

The advantages of this approach are:

Plus

Most importantly, the embedded Flash file will only occupy the selected area on a slide, instead of covering up the entire space. (Although that is possible as well, if it’s what you prefer.)

Plus

The embedded presentation will blend into the project and will start automatically, whenever you want it to. Besides, having a PowerPoint presentation in Flash format can be useful in many other ways: Flash movies can be easily distributed over the web, embedded onto your web site page or blog, or even uploaded as an E-learning course to any Learning Management System (LMS). iSpring Pro converts PowerPoint into Flash and HTML5 with the highest accuracy keeping all the animations, hyperlinks, slide transitions, and vector images intact.

2. Use PowerPoint to embed a presentation in another presentation

  1. In an opened PowerPoint presentation, select a slide in which you want to embed another presentation (it’s easier to find the right position in the View -> Slider Sorter mode and double-click the desired slide).
  2. Go to the Insert tab and click Object. Power Point
  3. Now browse for the presentation file you would like to embed. Once you select a file, click OK twice to close both windows. You will see that the presentation you’ve selected appears as a thumbnail on your slide.
  4. Your embedded presentation can play either by clicking on the presentation thumbnail in the slideshow view or automatically.
    To have it start playing automatically in PowerPoint 2007, go to the Animations tab, then select Custom Animation. Choose the embedded presentation thumbnail and click Add Effect > Object Actions > Show. Custom Animation
  5. To have the embedded presentation start playing automatically in PowerPoint 2010, select the thumbnail, go to the Animation tab, click Custom Animation and select OLE Action Verbs. In the opened window select Show. Click Add Animation, OLE
  6. Make sure to change the Start from "On Click" to "After Previous". Select the Play after previous option

What are the drawbacks of using PowerPoint?

Plus

The embedded presentation opens up in full-screen mode and covers up the slide it’s on and the entire screen.

Plus

You have to click on the presentation thumbnail in order to start playing it within the other one.

As you can see, the iSpring method is much simpler and has no drawbacks. So check out iSpring Pro if you want to do it the easy way.

Questions?

You’re welcome to visit iSpring Knowledge Base to find how-to articles with step-by-step instructions. Join our Community: share your experience and get your questions answered by seasoned iSpring users.

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