Page tree
Skip to end of metadata
Go to start of metadata

A new Events report will come in handy if you want to get information about training sessions and webinars created in the account. With the report, you can easily check which events have been run in the last three months and find out how many webinars were run by a specific organizer. 

The access to the Events report depends on the user role.

Role

Access to the Events report

Account OwnerAll account events
Account AdministratorAll account events
Department Administrator

Events that were created by the Department Administrator and events that were added by the users from the departments they manage and their sub-departments

PublisherEvents that were created by the Publisher and events that were added by the users from the departments they manage and their sub-departments
Custom Roles

Events that were created by the user with a custom role and events that were added by the users from the departments they manage and their sub-departments

Users with a custom role should have access to the event reports. To give them the access, on the Access Permissions page, select the View event reports option.


Running a Report

  1. Open the Reports section, click Events, and the report will be opened on the same page. 



  2. A summary of the entire report will appear above the table with the results.

    Attendance

    Level of event attendance. To calculate this value, you need to divide the total number of users registered to events by the number of learners who attended them.

    Total Events

    The total number of events.

    Trainings

    The total number of training sessions.

    Webinars

    The total number of webinars.

    Duration

    The total duration of all the events.


Note:

  1. The report contains all account events, including those that have already passed and those that haven't been started yet.

  2. Department Administrator, Publisher, and users with a custom role will see in the report only users belonging to the department they manage or its sub-departments

    For example, the Developing Public Speaking Skills training session was attended by 60 people from the Sales department and 20 students from the Marketing department. The Marketing department administrator will only see the statistics on 20 users in the report.

  3. Deleted events and statistics on removed users are displayed in the report.

Report Filters

When the data in the report is abundant, you may want to use filters to hide useless or irrelevant information. The following filters are available for the Events report:

  • Topic
  • Type
  • Start Date
  • Location
  • Instructor
  • Event Manager
  • Status

Let's try and apply multiple filters to the report. We will find out how many events have been run for the last three months.

Report Columns

As soon as the report is generated, add some extra columns to it, or remove unneeded ones. 

Let's add the Type column and delete the Instructor column. The report results will immediately be updated. 

Event Activity

Find out how learners attended specific events. 

  1. Select one or multiple events in the Events report and click Event Activity.



  2. The Event Activity report will be opened. All the filters applied earlier to the Events report will remain. 

    Here you can check the attendance of selected events, the number of registered users, and the number of learners who actually attended the event.

Managing Data in the Report

The report can contain loads of data, and you may need to sort it by a certain parameter or quickly navigate through it. 

  1. Items under any of the report columns can be organized. To do this, click the column title. 

    For instance, let's sort the report results by the Full Name column. Depending on the arrow direction, user names will be displayed in alphabetical order or vice versa. 

    The sorting works in a similar way for all other columns. Depending on the data type, items are sorted in alphabetical order, chronologically, or in ascending or descending order.



  2. If the report includes many users, there will be several pages in it. Swipe through the pages one by one above the report.



    Or select the needed page below the report. 



  3. To make navigation easier, select how many users will be displayed on a page. 

Exporting to CSV and XLSX

To save the results of a report, export it to a CSV or XLSX file. To do this, simply open the Export menu, then choose the needed format, and the report will be saved to the Downloads folder on your computer.

The exported file will contain current report data, taking into account filters and available columns.

Learn more about this feature in the Exporting Reports article.

  • No labels