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With iSpring Learn, you can automatically re-enroll users in a course at the appropriate time.

If you need to conduct an annual employee re-certification to confirm their qualification, set up automatic re-enrollments and specify when users will be re-enrolled in a course.

To automatically re-enroll users in a course:

  1. On the Edit Course page, open the Completion tab.



  2. In the Course Re-enrollment section, check Automatically re-enroll users in the course.



  3. Choose when users will be re-enrolled in the course: after the course is completed or before the certificate expires.

    Automatically re-enroll users in the course:


    • "X"___ after course completion
      Specify in how many days, weeks, months, or years that users, who have completed the course will be re-enrolled in that same course.



    • "X" days before the certificate expires

      1. In the Certificate section, check Issue a certificate after course completion of the course and indicate the validity period of the certificate.

      2. Select in how many days before the previous certificate expires, users should be re-enrolled in the course.



        Now you can be sure that users have enough time to complete the course and receive a new valid certificate by the time the previous certificate expires.

        Important:

        • The number of days cannot be equal to or exceed the expiration period of the certificate.

        • After receiving a new certificate, all previous certificates for this course will show an "Extended" status.

        • Certificate start date = certificate issue date = course completion date.
  4. After that, click Save.



  5. The new Re-enrollment Date column will appear under the Enrollments tab. As soon as a learner completes the course, the re-assignment date will be shown there.


Important:

  1. You can automatically re-enroll users only to a course with a Completed status.

  2. If a user doesn't complete a course, they will not be re-enrolled for that course.

  3. When setting the certificate validity period in months, 1 month = 30 days.
    When calculating the re-enrollment date,1 month = 28 days (due to February).

    Example:

    • If you set the certificate validity period to "12 months", then the user can be automatically re-enrolled to this course no sooner than 336 days after completing the course.

    • If you set the certificate validity period to "1 year", the user can be automatically re-enrolled to this course no sooner than 365 days after completing the course.

  4. Every re-enrollment starts from scratch. After users have been re-enrolled, the course will show Not Started.

  5. Statistics on every re-enrollment are collected anew.

  6. Automatic re-enrollment affects only users who have completed the course after the settings were applied.
    If users completed the course before the settings were applied, they will not be re-enrolled in the course.

  7. Let's say you chose a time period after which users will be re-enrolled in the course. Users then completed the course, but later you changed the time period for re-enrollment.
    The next time, users will be re-enrolled after the time period that was applied before they completed the course.

  8. If you turn off automatic re-enrollment all scheduled re-enrollments will be canceled.
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