{"id":74465,"date":"2025-06-11T10:07:16","date_gmt":"2025-06-11T06:07:16","guid":{"rendered":"https:\/\/www.ispringsolutions.com\/blog\/?p=74465"},"modified":"2026-02-12T17:00:00","modified_gmt":"2026-02-12T13:00:00","slug":"how-to-create-an-infographic-in-powerpoint-and-save-time","status":"publish","type":"post","link":"https:\/\/www.ispringsolutions.com\/blog\/infographics-powerpoint","title":{"rendered":"How to Create an Infographic in PowerPoint and Save Time"},"content":{"rendered":"

Sometimes you need to break down complex information, present data clearly, or simply make your message easier to digest. In many cases, plain text or PowerPoint slides filled with bullet points just don\u2019t do the job. That\u2019s where infographics come in. They turn data into a visual story that\u2019s quicker to process and much more memorable.<\/p>\n

Our brains handle visuals up to 40 times faster than audio input or text. Images activate the primal parts of the brain responsible for quick decision-making, whereas text is processed more slowly by the rational-thinking neocortex. Infographic templates help bridge that gap between clarity and engagement. In a study of 400 students<\/a>, 74% reported that they learned more effectively when information was presented visually as opposed to text.<\/p>\n

In this guide, I\u2019ll walk you through simple, time-saving tips for creating infographics directly in PowerPoint \u2014 no design skills needed. Whether you\u2019re building a presentation, report, or social media post, you\u2019ll learn how to turn complex information into visuals that are clear, engaging, and professional. And I\u2019ll also share a tool I rely on to make it all even easier.<\/p>\n

TL;DR<\/h2>\n

The article explains how to create effective infographics in PowerPoint to present complex information visually and clearly, highlighting that visuals are processed more faster than text. It outlines common infographic types and their uses, offers guidance on selecting templates and visual assets, and walks through the step-by-step creation process\u2014from slide setup to adding data and styling. It also provides tips on exporting and adapting infographics for different formats and shares best practices and common pitfalls to avoid. Using tools like iSpring Suite can save time and enhance the design.<\/span><\/p>\n

Types of Infographics and When to Use Them<\/h2>\n

Not every idea should be visualized the same way. Choosing the right type of infographic can help you deliver your message more clearly and save time during the creation process. Below are the most common types and how to use them effectively.<\/p>\n

Statistical infographics<\/h3>\n

This type of infographic is best for presenting numbers, survey results, performance metrics, or research results. You can use it to highlight patterns, emphasize trends, or make raw data more accessible and engaging.<\/p>\n

Example<\/strong>: A marketing team might use a statistical infographic to show how customer engagement has increased over several quarters, using pie charts, percentages, and simple visuals instead of spreadsheets or long explanations.<\/p>\n

\"Statistical<\/div>\n

Process infographics<\/h3>\n

A process infographic works well when you need to explain how something works, step by step. It\u2019s best for showing workflows, procedures, or any sequential information. You can use it to break down a task or guide into manageable stages that are easy to follow.<\/p>\n

Example<\/strong>: An HR department could create a process infographic to outline the employee onboarding steps from initial paperwork to first-week training.<\/p>\n

\"Process<\/div>\n

Timeline infographics<\/h3>\n

Timeline infographics are ideal for showing events or milestones in chronological order. You can use them for data visualization, such as history, development stages, or future planning. They help to quickly understand the sequence and timing of events.<\/p>\n

Example<\/strong>: A product manager might use a timeline infographic to communicate a release roadmap to stakeholders, mapping out key launch dates and phases.<\/p>\n

\"Timeline<\/div>\n

Comparison infographics<\/h3>\n

If you need to contrast two or more options side by side, a comparison infographic is a smart choice. It\u2019s best for highlighting pros and cons, showing differences, or helping your audience make decisions. You can use it to evaluate features, pricing, performance, or any set of criteria.<\/p>\n

Example<\/strong>: A sales team might use this format to show how their product compares to competitors in terms of value and functionality.<\/p>\n

\"Comparison<\/div>\n

Geographic infographics<\/h3>\n

This format is used when location or geography plays a role in your data. It\u2019s best for presenting region-based statistics, market coverage, or demographic distribution. You can use map infographics to add spatial context to your information.<\/p>\n

Example<\/strong>: A nonprofit organization might use one to show the impact of its programs across different regions or countries.<\/p>\n

\"Geographic<\/div>\n

Hierarchical infographics<\/h3>\n

When you need to show structure, rank, or layers of importance, hierarchical infographics are especially helpful. You can use this type to present systems with levels \u2014 like organizational charts or pyramid models.<\/p>\n

Example<\/strong>: A team lead could build a hierarchical infographic to show the structure of their department or the ticket escalation within a support team.<\/p>\n

\"Hierarchical<\/div>\n

List-based infographics<\/h3>\n

This is one of the simplest and most flexible types. It works best for summarizing grouped ideas, short instructions, or quick tips. You can use it to make your content more readable and shareable.<\/p>\n

Example<\/strong>: HR specialists can use list-based infographics during soft skills training to showcase things such as \u201c7 Life Hacks for Preventing Burnout\u201d to provide helpful tips on managing workload, and practicing relaxation techniques.<\/p>\n

\"List-based<\/div>\n

Each format serves a specific purpose and keeps your content clear and impactful. And here\u2019s the best part: you don\u2019t need advanced designer skills to be able to create an infographic in PowerPoint. Most of us are familiar with this software, and it is more than able to build clean, effective infographics \u2014 especially when paired with the right techniques and tools.<\/p>\n

To speed things up and stay consistent, a PowerPoint add-in like iSpring Suite<\/a> can be a great help. It offers infographic templates for each type, grouped by purpose. You can quickly drag and drop infographic elements, customize the content, and stay focused on your message.<\/p>\n

\"Infographic<\/div>\n

Getting Ready to Create Your Infographic<\/h2>\n

Before jumping into PowerPoint, it\u2019s worth taking a few minutes to organize your thoughts. This small step can make the rest of the process much faster and help you avoid redesigning halfway through.<\/p>\n

Start by defining the main idea you want to communicate visually. Whether you\u2019re summarizing data, explaining a process infographic, or highlighting a comparison, having a clear message will help you choose the right structure and infographic elements from the very start.<\/p>\n

\"Jumping<\/div>\n

Consider your audience and think about who will be viewing your infographic and what their expectations or needs might be. Are they looking for a quick overview or a detailed breakdown? Do they already know the topic, or will you need to provide some context and background? Understanding this helps you strike the right tone and avoid overloading the infographic design with unnecessary details.<\/p>\n

Once your message and audience are clear, outline the key content you want to include. A simple structure of a PowerPoint presentation<\/a> with a beginning, middle, and end makes it easier to plan your layout and maintain a logical flow.<\/p>\n

\n

Too much to read? Get a summary from AI<\/h3>\n \n
\n ChatGPT<\/a>\n Claude<\/a>\n Perplexity<\/a>\n <\/div>\n<\/div><\/span><\/p>\n

Tips on Where to Find Templates and Icons<\/h2>\n

The quality of your visuals can greatly influence how your message is received. Grabbing random images online might seem convenient, but it often leads to inconsistent infographic design, low resolution, or even copyright issues.<\/p>\n

That\u2019s why using dedicated resources with properly licensed, curated content is a much better option \u2014 both in terms of visual quality and peace of mind. Here are some reliable sources that will save you time and help you keep your design clean and on-brand.<\/p>\n

iSpring Suite<\/h3>\n
\"Infographics<\/div>\n

iSpring Suite<\/a> lets you save repeatedly used elements, create infographics, and access a built-in media library with licensed icons and characters. With this tool, you can skip the time-consuming search for visuals and focus on the data story itself.<\/p>\n

Slidesgo<\/h3>\n
\"Slidesgo\"<\/div>\n

Slidesgo<\/a> is a go-to site for free templates, including infographic templates for PowerPoint presentations. Here, templates come with pre-styled layouts, editable icons, and balanced color schemes. It\u2019s perfect when you want a polished, professional infographic look without starting from scratch.<\/p>\n

Microsoft Create<\/h3>\n
\"Microsoft<\/div>\n

This is Microsoft\u2019s official template library<\/a>, so everything is fully compatible with PowerPoint. The designs are clean and functional \u2014 which is great for business use or educational purposes. You\u2019ll find a variety of infographic formats like timeline infographics, comparison slides, and visual lists, helping you ease your journey on how to create an infographic in PowerPoint quickly.<\/p>\n

SlideEgg<\/h3>\n
\"SlideEgg\"<\/div>\n

SlideEgg<\/a> has a strong focus on infographics and offers both free and premium infographic templates. The site features designs for business, marketing, and project management. If you need something industry-specific or data-heavy, this is a great place to explore when creating infographics that include graphs, bar charts, or complex ideas.<\/p>\n

Flaticon<\/h3>\n
\"Flaticon\"<\/div>\n

Being one of the largest icon databases online, Flaticon<\/a> offers thousands of free icons in consistent styles \u2014 flat, line, filled, etc. You can download them in PNG or SVG and customize the colors to match your color scheme or theme. Flaticon is ideal for replacing bulky visuals with clean, scalable symbols that can enhance your PowerPoint infographics.<\/p>\n

Unsplash<\/h3>\n
\"Unsplash\"<\/div>\n

Unsplash<\/a> is known for its high-quality, royalty-free stock images. It\u2019s also great for finding abstract backgrounds or minimalist images that support your message without adding clutter. Most images are free to use and come in high resolution, making them perfect for large-format PowerPoint slides.<\/p>\n

All these resources will help you work faster by giving you access to a reliable, extensive library of ready-made assets. That means you can spend more time telling a visual story and less time designing from scratch, especially when using your preferred design software, such as PowerPoint or Google Slides.<\/p>\n

How to Build an Infographic in PowerPoint Step-by-Step<\/h2>\n

Even if you\u2019ve never designed an infographic before, PowerPoint gives you all the tools you need to create an infographic from scratch \u2014 or with the help of ready-made free templates. Here\u2019s how to do it step by step.<\/p>\n

Set up your slide<\/h3>\n

Start by deciding on the orientation. A portrait layout (vertical) works well for infographics \u2014 especially if you plan to share it online or print it.<\/p>\n

    \n
  1. Go to Design<\/strong> \u2192 Slide Size<\/strong> \u2192 Custom Slide Size<\/strong>.
    \n\"Set<\/li>\n
  2. Then, choose Portrait<\/strong> and set custom dimensions (e.g., 1080\u00d71920 pixels for social media, or letter\/A4 if you plan to print for recipients in or out of the US\/Canada respectively).
    \n\"Choose<\/li>\n
  3. Click on OK<\/strong>, and then choose Ensure Fit<\/strong>. This is an important first step when learning how to create an infographic in PowerPoint.<\/li>\n<\/ol>\n

    \"ChooseChoose a template<\/span><\/p>\n

    If you want to save time, you can use a pre-designed infographic template. To access PowerPoint\u2019s built-in free templates, go to File<\/strong> \u2192 New Presentation<\/strong> and search for \u201cinfographic<\/strong>.<\/p>\n

    \"ChooseTo use an external one (e.g., from Slidesgo or Microsoft Create), download the .PPTX file, then open or copy\/paste the layout into your working PowerPoint presentation. There are plenty of free infographic templates available online to jumpstart your infographic design process.<\/span><\/p>\n

    Add structure and elements<\/h3>\n

    Start building the layout: add shapes, text boxes, SmartArt, and icons. These are your core infographic elements. Use Insert<\/strong> \u2192 SmartArt<\/strong> for flowchart infographics, diagrams, workflows, or lists; this saves time and ensures alignment.<\/p>\n

    \"Add<\/div>\n

    Use Insert<\/strong> \u2192 Shapes<\/strong> for custom layouts. Hold Shift<\/strong> while resizing to maintain proportions. Use Align tools in the Shape Format tab<\/strong> on the top menu to keep your layout clean and consistent with your color palette.<\/p>\n

    \"Use<\/div>\n

    Apply a visual style<\/h3>\n

    Pick a consistent color scheme that supports your message. Use Design \u2192 Variants \u2192 Colors \u2192 Customize Colors<\/strong> to create a theme \u2014 great for branding or maintaining a visual story.<\/p>\n

    \"Customize<\/div>\n

    Choose 1\u20132 fonts max (e.g., a bold header + readable body font). Go to Design \u2192 Fonts \u2192 Customize Fonts<\/strong> to save your combo.<\/p>\n

    \"Customize<\/div>\n

    Use Insert \u2192 Icons<\/strong> (available in Microsoft 365) or paste in SVGs<\/strong> from sites like Flaticon for scalable graphic elements. These tools help ensure that you\u2019re making visually engaging and professional infographics.<\/p>\n

    \"Insert<\/div>\n

    Insert your data<\/h3>\n

    Add text content and numerical values. If you\u2019re including charts, use Insert \u2192 Chart<\/strong>, pick the appropriate type (bar, pie charts, line), and enter your data set in the linked Excel sheet.<\/p>\n

    \"Insert<\/div>\n

    Make sure all labels are clear and keep only the most relevant data points \u2014 this isn\u2019t a spreadsheet. The goal is to visualize data, not overwhelm with numbers.<\/p>\n

    When done correctly, this step helps to present data clearly and support your data-driven story.<\/p>\n

    Enhance visuals<\/h3>\n

    Add photos or illustrations that support your message. Use Insert \u2192 Pictures \u2192 Stock Images<\/strong> (if using Microsoft 365) or insert downloaded visuals from Unsplash or other libraries.<\/p>\n

    \"Enhance<\/div>\n

    Use visual hierarchy \u2014 make key info larger or bolder to draw attention where needed. This is key to displaying complex data in a digestible way and contributes toward creating infographics effectively.<\/p>\n

    Review and adjust<\/h3>\n

    Pause for a few moments and check spacing, alignment, and overall flow. Ask yourself: Can someone understand this at a glance? Use Guides<\/strong> and Gridlines<\/strong> on the View<\/strong> tab to align everything neatly. This is especially helpful when refining your PowerPoint slides.<\/p>\n

    \"Review<\/div>\n

    Export and share<\/h3>\n

    When your infographic in PowerPoint is ready, export it as a high-quality image or PDF:Go to File \u2192 Save As<\/strong> \u2192 choose PNG or PDF<\/strong>, then click on Options<\/strong> to set the resolution (select \u201cHigh fidelity\u201d if it is to be viewed online or 300 DPI if it will be printed).<\/p>\n

    \"Export<\/div>\n

    Now you\u2019re ready to upload it to a landing page, attach it to an email, or post it on social media. This makes your infographic useful across platforms like websites, courses, or PowerPoint presentations.<\/p>\n

    Pro Tips for PowerPoint Users<\/h2>\n

    If you\u2019re already comfortable with the basics of PowerPoint, here are a few advanced tricks to smooth out your infographic creation workflow:<\/p>\n