Five Ways to Insert a YouTube Video into a PowerPoint Presentation

One sure and simple way to enhance a PowerPoint presentation is to add a video from YouTube. This website is chock-full of educational and entertaining videos that can add a dynamic element to your content. Whether you want to use your own footage or “borrow” it from somebody else’s channel, here are the five ways to insert a YouTube video into a PowerPoint presentation.

  1. Insert it as an online video
  2. Use an embed code
  3. Use the YouTube feature
  4. Insert as a Web Object
  5. Screen capture a YouTube video
  6. How to choose the best method

1. Insert it as online video

Starting from version 2010, PowerPoint includes a built-in tool to insert a YouTube video onto a slide. Here are the steps on how to use it:

  1. Go to YouTube and find the video that you would like to embed into your presentation.
  2. Copy the link from the address bar.A selected link in the address bar
  3. Open your presentation and select the slide where you would like to place the video.A selected presentation slide in PowerPoint
  4. Go to the Insert  tab and choose Video → Online Video.The Insert ribbon in PowerPoint
  5. Paste the link in the first address bar of the opened window. Using this field, you also can search for a video on YouTube directly. Click on the magnifying glass or press Enter on your keyboard to search.The Insert Video window in PowerPoint
  6. Click on the thumbnail of the video and press Insert.Inserting the video into PowerPoint
  7. You can adjust the video size just like with any other slide object.Resizing the YouTube video on the slide

Pros

  • Fast, easy to do.

Cons

  • Requires viewers to have an Internet connection, the playback is not customizable. Cannot be done in PowerPoint 2007.

2. Use an embed code

A more advanced way to add a video from YouTube is to use the embed code. This technique allows you to customize video’s attributes by using the YouTube API parameters.

To insert a video using an embed code, follow the steps below:

  1. Go to YouTube and find the desired video. Click on Share → Embed underneath the video and copy the whole string.Copying an embed code from YouTube
  2. Open your presentation and select the slide. Go to Insert and click Video  → Online Video.The Insert ribbon in PowerPoint
  3. Insert the code into the From a Video Embed Code field. Then click on Insert or press Enter.Insert Video window in PowerPoint

QuickTip: Before you place the video onto the slide, you can add some parameters into the code.

For example, add autoplay=1 to make the video start automatically.

Original code:

<iframe src=”” width=”300″ height=”150″ frameborder=”” allowfullscreen=”allowfullscreen”></iframe>

Altered code:

<iframe width=”420″ height=”315″ src=”https://www.youtube.com/embed/rWmYgqwDyt4?autoplay=1” frameborder=”0″ allowfullscreen></iframe>

This video will be played automatically after opening the slide it’s placed on. The first parameter should be added into the code with “?”. Each following parameter needs to be separated from the previous one with “&”. 

The following parameter will make the video start from 1:20 and stop at 1:40. Also, the Related Videos screen will not be shown after the video ends: ?start=80&end=100&rel=0

Original code:

<iframe width=”420″ height=”315″ src=”https://www.youtube.com/embed/rWmYgqwDyt4″ frameborder=”0″ allowfullscreen></iframe>

Altered code:

<iframe width=”420″ height=”315″ src=”https://www.youtube.com/embed/rWmYgqwDyt4?start=80&end=100&rel=0” frameborder=”0″ allowfullscreen></iframe>

You can read more about the available YouTube API parameters here.  

Pros

  • More control over the video playback and appearance with the help of parameters.

Cons

  • Takes more time than inserting with a link. Requires viewers to have an Internet connection.

3. Use the YouTube feature

iSpring authoring tools (Suite, Presenter and Converter Pro) have the YouTube option on their ribbons. It only takes two mouse clicks to insert a video, and that makes a huge difference from PowerPoint 2007 that doesn’t have a built-in YouTube feature.

The iSpring Insert ribbon

To insert a video from YouTube into PPT using iSpring, do the following:

  1. Copy the link to the desired video in the address bar of your internet browser.YouTube address bar link
  2. Open PowerPoint and select the slide to insert the video onto.
  3. Go to the iSpring ribbon and click on YouTube.The YouTube button on the iSpring ribbon
  4. Paste the link into the opened window.The Insert YouTube Video windowTo check how the video looks before inserting it, click on Preview.
  5. Click on OK to insert the video.

When you insert the video and adjust its size, the slide will look like this:

The YouTube video on the slide

To check how the slide will look like in the slideshow mode, click on Preview on the ribbon and select Preview Selected Slides.

The Preview option on the iSpring ribbon

Pros

  • Easy, fast, works with PowerPoint 2007.

Cons 

  • Requires viewers to have an Internet connection.

4. Insert as a Web Object

The Web Object button on the iSpring ribbon

There’s an option in iSpring that allows you to insert web pages right onto PowerPoint slides. It’s called Web Object and it can also be used for embed codes (note: requires an Internet connection to be viewed).

  1. Go to YouTube and find the video that you want to insert into your presentation. Click on Share → Embed and copy the link within the quotesChoosing a link from the YouTube embed code
  2. Open PowerPoint, select a slide in your presentation and go to the iSpring ribbon. Click on Web Object.The Web Object button on the iSpring ribbon
  3. Insert the copied link into the address bar of the opened window. Click Preview to watch the video before you insert it. Then, click on OK.The Insert Web Object window

When you insert the video, the web object will appear on the slide, and you can adjust its size:

The PowerPoint slide with the Web object inserted

You can watch the video by using the Preview option on the iSpring ribbon.

Same as with PowerPoint embed code, you can add YouTube API parameters to the link to customize the video playback.

For example:

  • To hide the YouTube control bar: controls=0.
  • To loop video: loop=1.
  • To start playback automatically: autoplay=1

Original link:

https://www.youtube.com/embed/rWmYgqwDyt4

Altered link:

https://www.youtube.com/embed/rWmYgqwDyt4?controls=0&autoplay=1&loop=1

Here is how the result will look like:

Adding a YouTube video without the control bar

Pros 

  • More control over the video playback and appearance with the help of parameters.

Cons 

  • Takes more time than inserting with a link. Video will be displayed in iSpring preview, but not PowerPoint SlideShow. Requires an Internet connection to be viewed.

5. Screen capture a YouTube video

While all the above tips require viewers to have an Internet connection, you can make your presentation internet independent by inserting a video from your computer.

To record your YouTube video, download iSpring Free Cam as a stand-alone program or use iSpring Cam as a component of iSpring Suite.

  1. Copy the link within the quotes from the embed code on YouTube.Choosing a link from the YouTube embed code
  2. Open a blank tab in your Internet browser and paste the link into the address bar. To make the capturing process easier, you can hide most of the YouTube player elements from the video frame. To remove the video title and the player controls from the frame, add ?controls=0&showinfo=0 to the link. Next, press Enter:
    Altered link:
    https://www.youtube.com/embed/rWmYgqwDyt4?controls=0&showinfo=0
  3. Let’s move to the screen capturing part. Run iSpring Cam or iSpring Free Cam using a shortcut on your desktop or find the application in the list of the installed programs. Click on New Recording.The iSpring Free Cam starting window
  4. Open your Internet browser and adjust the capturing frame to the size of the video.Adjusting the screen recording frame
  5. Click on Settings (the gear icon) and make sure that Record system sounds is selected.To prohibit microphone recording, unselect the Microphone checkbox.The settings for the screen recording

  6. Click on the red button to start recording. The app will show a 3-second countdown before it starts capturing the video.Starting a new recording with iSpring Free Cam
  7. After you’ve captured the video, click on Done or press the stop key on your keyboard (Esc by default. You can change the assigned key in the iSpring Free Cam settings).Using the Done button to quit screen recording
  8. After a preview of the recording has been created, you can edit the video by clicking on Edit. You can read more about the iSpring Audio/Video Editor here.Accessing the iSpring Audio/Video Editor
  9. After you’ve finished polishing the video, click on Save as Video.The Save as Video button in iSpring Free CamLocate the folder where you would like to save the video file.
  10. Now open your PowerPoint presentation and insert the file as a local video.Inserting video in PowerPoint

The PowerPoint slide with the video

Pros 

  • Video can be played in offline mode.

Cons 

  • The quality of the captured video is worse than the original version, and requires more time compared to other techniques (time required depends on the duration of the video that you would like to capture).

How to choose the best method

Even if you haven’t made it to the end of the instructions, take a look at this chart. It compares the pros and cons of all the five described methods, so that you can choose the best one according to your needs.

 YouTube, PowerPointEmbed, PowerPointYouTube, iSpringWeb Object, iSpringiSpring Cam capture

Speed

4+

4

5

4

2

Video quality (compared to original)

same

same

same

same

worse

Allows appearance and playback customization

-

+

-

+

+

Can be played when offline

-

-

-

-

+

Conclusion

There’s more than one way to insert a YouTube video into a PowerPoint presentation. Each of them differs in terms of requested time, playback options, and other factors. The fastest solution is to go for the YouTube feature. If you want to customize the video playback, stick to Web Object or Embed Code. Finally, if your task is capturing an online video and inserting it into an presentation that will be played offline, try recording it with iSpring Cam.

Posted in Presentation Tips & Tricks