How to Embed Fonts in PowerPoint

Third-party fonts are not embedded in a PowerPoint presentation by default. Therefore, if you send it to a colleague, text might not appear correctly. Custom fonts are automatically substituted with a standard font if the recipient’s computer (or website) doesn’t have the desired font installed.

Original PowerPoint

Original PowerPoint presentation featuring the Lobster font

font: Lobster

Shared PowerPoint

Shared PowerPoint presentation with substituted Arial font instead of Lobster

font: Arial (substituted)

Learn how to embed font in a .pptx file.

Check font file properties

Before embedding a font, make sure that the font file is not read-only, and that it is available for embedding.

  1. Log in as Administrator (to change font file attributes if necessary).

  2. Open File Explorer and go to C:\Windows\Fonts.

  3. Find the font that you used in your presentation (e.g., Lobster Regular).

  4. Right-click the font and select Properties.
    Right-mouse menu for the font file

  5. Remove the Read-only attribute if it’s checked, and then click OK.
    Remove the Read-only attribute from the font file

  6. Go to the Details tab. Make sure that the Font embeddability property is either Installable or Editable. Otherwise, you cannot embed it.
    Check if font embeddability is Installable or Editable.

Embed the font in a presentation

PowerPoint 2010, 2013, 2016:

  1. Open a presentation that you want to share.

  2. Go to the main PowerPoint menu on the upper-left corner.

  3. Select Options.
    Go to PowerPoint Options > Save, to embed fonts

  4. Go to the Save options on the left.

  5. Find the embedding options at the very bottom and check Embed fonts in the file. Here, you can either embed only the characters used in the presentation’s text, or the font's entire character set. To be safe, we recommend that you select Embed all characters, though it will take more space.
    PowerPoint Options > Save > Embed fonts in the file > Embed all characters

  6. Under the Preserve fidelity... dropdown menu, you can select the current presentation only, or apply this setting to all presentations that you save.

  7. Click OK and save the presentation.

Now that the fonts are embedded in your .pptx file, you can send it to a colleague or upload it to the Internet (e.g., to iSpring Cloud), and keep all the fonts displayed exactly as in the original PowerPoint.

PowerPoint presentation on the iSpring Cloud website with embedded fonts

Note: the file size can grow dramatically if you embed all font's available characters. Each font can take up to several megabytes of the published presentation size. Don’t use more than two non-standard fonts in your presentation to keep a consistent design and small file size.

Other font issues

Some commercial fonts are protected with DRM and are not available for embedding. You can check this out in the font file properties via the Details tab. In this case, please choose another font; there is no simple and legal workaround.

Also, some downloaded fonts might contain errors in the charset, so they will not be processed correctly either. This is a rare occasion though.

If you are still having problems with fonts, please contact us at support.